MYOB EXO Business is an integrated business management system consisting of modules supporting finance, job costing, POS, fixed assets, customer management, reporting and inventory control. MYOB EXO Business is the next step in the MYOB product range and is perfectly suited to organisations that require:

• Large number of users across multiple locations
• Stricter control over the general ledger
• Highly visible business performance using the management dashboards
• Advanced stock management across multiple warehouse locations
• Importing of stock from overseas suppliers
• Management of jobs, including quoting, labour charges, tracking and reporting
• Assembly of goods
• High volume of transactions

Highly configurable

Choosing a business management system for your growing business is a complex and daunting task. Fortunately, the MYOB Enterprise team have done it thousands of times, for businesses in every industry.

Working from a standard core of functionality – and in consultation with your MYOB Enterprise Partner – your workflows, interfaces and reports are configured around your business processes to optimise your performance.

MYOB EXO Business can be further configured to give you a deeper visibility or control of functional processes in key areas such as:

• Accounts
• Inventory management
• Logistics

And as MYOB EXO Business runs on Microsoft® SQL Server®, you can easily export your critical data to other third party software providers' products, extending your business management visibility and productivity even further.

Features & Benefits

Overview Explore the features of MYOB EXO Business by using the links below or download the overview:

MYOB EXO Business - Overview Factsheet (PDF 48KB)

• Accounting, Finance and Reporting – extract real time data for analysis from any area of the business.
  
  
• Asset management – keep track of depreciation schedules, maintenance and valuable assets from within your general ledger.
  
  
• ClientConnect – manage relationships with clients and prospects, organise correspondence, share valuable information, develop sales and marketing opportunities.
  
  
• Complex stock management – manage your entire stock process from ordering, inward goods, storage and management to sales picking and delivery.
  
  
• Importing and exporting – track and manage all your foreign currency transactions using dedicated sub-ledgers.
  
  
• Job and project costing – see the lifecycle of a job from quote and budget through to profitability analysis and variance reporting.
  
  
• Managing and paying staff – integrated solutions to give you complete visibility and control of your payroll costs.
  
  
• Managing workflows – build an MYOB EXO Business system tailored to your specific workflows including manufacturing and warehouse processes.
  
  
• Multiple locations – set up your business with real time networked integration across multiple locations across the globe.
  
  
• Multi-user – hundreds of your staff can access different functional areas of MYOB EXO Business at any one time.
  
  
• Retail POS shopfront – combine an integrated financial application with powerful retail features for a total business solution.
  
  
• Serviceable unit management – control and track the full service history of any item.

Accounting, Finance and Reporting

At the core of the MYOB EXO Business system is a powerful accounting, finance and reporting engine that draws on all of the operational information from across the business. From the General Ledger, you can:

• Drill down to the details of every transaction helping your accounts team identify and resolve any problems fast, as well as providing a detailed audit trail across the business
• Automatically reconcile bank accounts from downloaded internet bank statements
• Use the integrated cashbook and a powerful set of cash management tools to keeping you fully informed of your current position
• Create multiple budgets and multiple reporting periods for each ledger code to work on your budgets in MYOB EXO Business or Microsoft® Excel® if you choose.
• NZ statutory requirements are met out of the box by MYOB EXO Business. Filing GST returns has never been easier.

Financial reporting is a particular strength, with a large range of standard reports that can then be customised or copied as templates, as well as a time-saving graphical interface reporting tool and the flexibility to create complex reports from scratch by querying the SQL database direct.

MYOB EXO Business provides you with full access to all the supplier and customer contact details you need to manage your orders, invoices, statements and more.

MYOB EXO Business - Accounting and Finance Factsheet
(PDF 148KB)

MYOB EXO Business Intercompany is a powerful module allowing you to process your general ledger transaction from all your businesses into a single company for the purposes of group reporting and performance review.

MYOB EXO Business - Intercompany Factsheet (PDF 150KB)

Asset management

Business assets are easily managed from within MYOB EXO Business General Ledger to ensure your financials are always up to date.

MYOB EXO Business provides all the tools you need to:

• Depreciate by book and tax value for up to seven years
• Group by hierarchy and / or type
• Locate assets, track them and allocate staff to manage or maintain them
• Recognise purchase and disposal of assets
• Report by depreciation, groups, maintenance, revaluation and more.
• Set and manage maintenance schedules

MYOB EXO Business - Fixed Assets Factsheet (PDF 196KB)

MYOB EXO ClientConnect

MYOB EXO ClientConnect is a simple, easy-to-use multi-user Customer Relationship Management (CRM) program that operates within Microsoft Outlook ®. If you know Microsoft Outlook – you know MYOB EXO ClientConnect.

Your sales team can work together by sharing contact and opportunity data, while sales managers can get an overall view of the sales pipeline and see who is working on what. It’s the perfect contact and sales management solution for growing businesses.

MYOB EXO ClientConnect provides all the tools you need to:

• Access all your critical sales and contact information without having to jump from program to program or dealing with poor synching schemes
• Easily manage clients and prospects
• Quickly find and organise documents, emails and other correspondence
• Organise contacts by categories or groups to effectively target them
• Create and manage sales opportunities
• Integrate with MYOB EXO Business and synchronise debtor, creditor, non-account and contact information *
• Get full quoting and contact integration with your existing MYOB business management software - integration with MYOB Accounting, MYOB Accounting Plus and MYOB Premier^.
• Enhance the performance of your sales team.

MYOB EXO ClientConnect Factsheet (PDF 212KB)

MYOB EXO ClientConnect and MYOB EXO Integration Factsheet
(PDF 312KB)

Complex stock management

Take advantage of MYOB EXO Business's powerful integrated stock control system to manage the flow of stock from customer order, to supplier, to warehouse and on to your customer.

With a clear view of your costs you can set prices with confidence, thanks to MYOB EXO Business's ability to:

• Apply multiple customer pricing levels
• Apply multiple supplier cost levels
• Buy stock as items and distribute as packs
• Buy stock in packs and distribute as items

MYOB EXO Business's stock database easily handles more complex stock variables, with the ability to:

• Record cubic and weight information
• Track stock by batch numbers
• Track stock by serial numbers
• Track stock by shipment

In fact, you can capture up to 24 other stock variables particular to your business.

MYOB EXO Business also lets you manage the flow of stock efficiently and with confidence, with the ability to:

• Create work orders and bills of materials (BOMs)
• Order, receive and ship stock from multiple warehouse locations
• Replenish stock manually, semi-automatically or automatically
• Set minimum and maximum stock levels

A five-step stocktaking procedure takes the pain out of stock audits, while variance reports help you quickly identify and drill down to any issues.

MYOB EXO Business' powerful stock control and distribution features transform your logistics area into a source of customer service excellence by providing full visibility and management of each and every stock movement process, including:

• Bundling and packing
• Customer order processing
• Internal stock movements
• Manual, semi-automated and automated supplier orders
• Movement in bulk or by item
• Sales order processing
• Shipping and delivery
• Stock movements between warehouses

If your business is predominantly occupied with building new items for sale from a set of components and processes, MYOB EXO Business' bill of materials (BOM) codes can be used to build product sets (or kits).

MYOB EXO Business will help you:

• Allocate staff costs to processes
• Create, edit, copy and save bills of materials (BOMs)
• Measure and track products by area, length, volume, weight and more
• Receive components in bulk and track costs by item

MYOB EXO Business - Stock Control Factsheet (PDF 44KB )

Importing and exporting

Importing stock in volume or exporting to a growing overseas customer base? Trade with certainty by tracking and managing all of your foreign currency transactions with MYOB EXO Business dedicated sub ledgers. Use MYOB EXO Business to:

• Accept overseas customer orders and payments over the internet
• Calculate your foreign currency exposure
• Convert foreign currency transactions to local currency
• Do business with foreign companies in their preferred currency
• Manage your foreign currency bank accounts

You can even set up and manage foreign subsidiaries and consolidate into one general ledger at the end of your preferred accounting period.

Job and project costing

MYOB EXO Business helps you manage the profitability of your jobs and projects in real time by providing direct visibility of all of your input, process and time costs, including:

• Consulting hours
• Equipment hours
• Inventory
• Labour hours
• Materials
• Subcontractors

Use MYOB EXO Business to estimate, set budgets, quote and manage to budget. When it's time to invoice, you can easily identify any variances and charge appropriately.

You can save time costing complex projects by using previous jobs as a template, as well as review previous jobs in areas such as:

• Cost groups
• Cost types
• Job categories
• Job resources
• Job status
• Job types
• Quote terms

More complex projects can be set up as master jobs and sub-jobs, and you can save contracts, images, plans and other documents with the relevant job for easier retrieval.

MYOB EXO Business - Job Costing Factsheet (PDF 52KB)

Managing and paying staff

MYOB EXO Payroll is a powerful payroll management solution that integrates with MYOB EXO Business for complete visibility and control of your payroll costs.

As well as processing up to 1,000 staff pays per session, MYOB EXO Payroll:

• Accrues leave, sickness and other entitlements
• Allocates and tracks all payroll-related taxes
• Allows for cash, cheque and electronic payments
• Easily manages multiple variable hours and multiple variable rates
• Helps plan and manage the effect of leave on staffing and productivity levels.
• Tracks staff costs and trends by department, job (or project) and staff member

With no need to roll-over at end of financial year, the MYOB EXO Payroll range of reporting functions allows you to:

• Easily access previous financial year data
• Export information for further analysis in the general ledger
• Run over 40 standard reports, including audits

MYOB EXO Payroll also interfaces with a range of MYOB accounting, time and attendance, scheduling, timesheet and HR management solutions that help streamline your time and resources costs:

• Communicate on a secure company-wide intranet with MYOB MyStaffInfo
• Automate your HR information management with MYOB EXO Employee Information
• Automate staff rostering with MYOB EXO Time and Attendance
• Automate your time capturing with MYOB EXO Timesheet
• Create your own customised payroll reports with MYOB EXO Payroll ReportWriter

Managing workflows

MYOB EXO Business helps manage and optimise your workflows so that jobs and stock can be moved through your business as efficiently as possible.

By gaining complete managerial transparency - from your sales cycle management right through to your accounts processes - you'll be in a better position to make decisions on how to improve your business efficiency and best meet the needs of your customers.

And you'll spend less time dealing with day-to-day issues - chasing late jobs, finding odd stock items and re-doing lost paperwork - because you can always drill down to critical information from any point in your workflow.

Amongst many user-specified processes, MYOB EXO Business can help you manage:

• General workflows
• Manufacturing processes
• Warehouse processes

In helping you specify your MYOB EXO Business management system, the Verde team work with you to define and map your general workflows - that is, how you operate internally and with your suppliers, your customers.

You may already have an idea how all the different processes within your business interact and combine to produce the jobs, products or services that your customers buy.

The Verde team help you define refine and document all of your processes and then configure MYOB EXO Business so that all the areas of specialisation within your business can:

• Access - in depth - the data that's relevant to their processes
• Manage their processes according to their appropriate outcomes
• Provide managerial transparency
• Share relevant data with other areas of the business

Multiple locations

MYOB EXO Business allows for real time networked integration across multiple business locations.

With MYOB EXO Business, you can:

• Access your business information from home, your hotel or on the road
• Accurately track stock movements between warehouses
• Bring geographically separated teams together onto the one system
• Improve your inter-office efficiency
• Open new networked offices that are closer to your customers

Multi-user

MYOB EXO Business runs on Microsoft® SQL Server®, making it a scalable multi-user platform.

This allows hundreds of staff simultaneously access different functional areas of the MYOB EXO Business system at any one time - from accounts queries to sales orders, stock control, business reporting and much more.

Staff can work more efficiently in MYOB EXO Business' multi-user environment too, because their workstation views can be optimised for their particular business or work process.

In other words, sales staff can focus on sales, warehouse staff can focus on the warehouse, and you can focus on the business.

If you're not happy with the network performance of your current system, or you'd rather your staff were working with a system customised to their area of specialisation, then a move up to MYOB EXO Business will reduce your downtime and improve your output.

Retail POS shopfront

In a customer-facing sales environment – whether face-to-face, via the web, or both – MYOB EXO Business is easily configured to provide complete point-of-sale functionality.

This means you can run your entire business, from end-to-end, on the same integrated system, with complete transactional visibility.

MYOB EXO Business' powerful stock control capabilities translate to automatic updating of stock levels as sales are transacted, support of multiple warehouse sites, access to customer orders, delivery times and much more.

Combine all of this with MYOB EXO Business' easy-to-use retail interface, along with barcode reader, cash drawer, docket printer, EFTPOS, touch screen and other retail POS hardware integration and you can create a very powerful enterprise retail solution.

MYOB EXO Business - Retail Point of Sale Factsheet (PDF 200KB)

Serviceable unit management

The MYOB EXO Serviceable Units module fully integrates with MYOB EXO Job Costing to better manage the end to end process of servicing items. MYOB EXO Serviceable Units is well suited to a range of businesses including:

• Vehicle Repair Centres
• Repair and Maintenance Businesses
• Managing repairs under warranty

With MYOB EXO Serviceable Units you can:

• Store all the details relating to the unit being serviced
• Track and link warranties
• Plan service schedules
• Store a complete history of units
• Utilise graphical dashboards to help with the management of jobs

MYOB EXO Serviceable Units Factsheet (PDF 240KB)